
Welcome everyone! Welcome to the 444th episode of the Financial Advisor Success Podcast!
My guest on today's podcast is Libby Greiwe. Libby is the founder of The Efficient Advisor, a financial advisor coaching and consulting business based in Loveland, Ohio, that's focused on helping advisors create systems and processes for themselves so that they can run their businesses in less time and with less stress.
What's unique about Libby, though, is how she has created a system for onboarding clients (based on her experience as a coach and as a financial advisor herself) that demonstrates a firm's professionalism, reduces points of friction, and shows personal touches, that together can drive client referrals after just their first 100 days with the firm.
In this episode, we talk in-depth about how Libby divides the onboarding process into three segments, with the first 30 days being a "window of professionalism", the second 30 days aiming to "surprise and delight", and the remainder of the period being an opportunity to "shock and awe", how Libby conducted what she calls "paperwork parties" with her financial planning clients within the first 30 days of onboarding to complete required paperwork in person or on a video call to avoid the hassle and mistakes that can come when clients are left to complete these tasks on their own, and how Libby then sent weekly emails to keep clients updated on where all of their action items (for example, account transfers) stood.
We also talk about how Libby held formal onboarding meetings during the second 30-day period to get relatively small "to-dos" completed (for example setting up account logins and ensuring listed beneficiaries are correct) to avoid potential problems down the line, how Libby would also communicate expectations for both the firm (for example, the best way for clients to communicate and when to expect a response) and the clients themselves (including the expectation that they will meet with their advisor at least once per year), and how Libby, in the final part of first 100 days, held a meeting to walk new clients through their first investment statement (and any new insurance policies that were put into place) to prevent confusion over the many transactions that occurred moving their funds over and investing them.
And be certain to listen to the end, where Libby shares how she compares the client prospecting and onboarding processes to dating and marriage (where it's important to continue to show care and attention even after entering into a formal commitment to the other person, whether a spouse or a client), how Libby and her advisory firm staff purposefully gathered and tracked "intel" on her clients' interests and preferences (aiming to learn at least one piece of information during each interaction with them) to inspire gifts or other thoughtful gestures near the end of the onboarding process and throughout their time as clients, and how Libby ultimately found that taking time to slow down and go the extra mile for clients during the onboarding process (even if it took more of her or her team's time) led to a strong return on her investment in the form of more referrals and greater client satisfaction.
So, whether you're interested in learning about creating an onboarding process that wows new clients and drives more referrals, how to organize the onboarding process to demonstrate the firm's competence and keep clients engaged, or how to continue to a high level of thoughtfulness for clients going forward once they've completed the onboarding process, then we hope you enjoy this episode of the Financial Advisor Success podcast, with Libby Greiwe.