Over the past decade, the financial advisory industry had continued to shift away from being primarily sales-based (where every new year starts off with little to no income, and there’s immense pressure to always be finding the next new client) and towards a recurring revenue model (typically based on AUM fees). The good news is that, after a few years of building such a recurring revenue business, advisors can spend more time providing more and better service to their existing clients, without needing to worry as much about finding the next new one (since just keeping those recurring-revenue clients itself becomes very lucrative over time!). The bad news, however, is that advisors must also learn a whole new set of interpersonal and management skills to ensure they really establish and keep that ongoing relationship… skills that often have very little to do with the formulation and delivery of financial recommendations themselves. In other words, in the ongoing advisory business, one of the key challenges is learning how to manage and nurture those evolving client relationships (in the face of the clients’ own changing needs and expectations).
Accordingly, in this guest post, financial advisor Adam Pearce explains how client relationships can be viewed as developing across four distinct phases, potential pitfalls that an advisor may encounter through those stages, and the potential impact of client needs in each stage may have for an advisor’s workflows and client service models.
For instance, in the Onboarding Phase, new clients closely watch to see if the expectations that were set while the advisor was selling themselves and their services are being met (i.e., does the advisor really follow through on the quality of service they promised upfront?). Accordingly, it’s particularly important for the advisor to be especially proactive as accounts get set up and paperwork gets processed, and to make sure that there is frequent communication so the new client sees that their advisor is working hard on their behalf… to allay about doubts they may otherwise have about whether they made the right decision (to hire the advisor) in the first place. In other words, it’s not just about the paperwork itself, but an opportunity for the advisor to demonstrate – in how they handle and communicate about the paperwork – the advisor’s own service standards and affirm that the client really made a good decision.
As the relationship moves into the Feeling Out phase - which can span over the first few years, and, statistically speaking, is the most likely time that a client will decide to leave - advisors should focus on “excelling at the basics”, which means continuing to meet expectations, maintaining frequent contact, and cementing a personal connection with the client… which could even include getting to know them socially as well.
After those first few years, though, the ongoing relationship enters the Maturity Phase, which is often characterized by a decline in the frequency of client-initiated communication… not because they don’t see as much value in the service they are receiving, but because their comfort level typically grows to the point where they trust that their advisor is doing their job and don’t feel such a need to check in as often. Yet, it’s still essential that the advisor continues to proactively engage with the client to make sure everyone is on the same page when it comes to such things as how often they should come in for in-person meetings. Even if clients aren’t asking for more meetings, the advisor still gets credit for offering them.
Eventually, a Transition Phase will emerge, where the client faces some major change in their life (e.g., divorce, career changes, retirement, or health issues). Which in turn has the potential to put new strains on the advisor-client relationship. Which means it’s more important during this phase that the advisor once again is being effective at handling the little details, but making sure they’re adapting and changing along with their clients’ new needs and preferences, and are again actively reaching out to stress the importance of proactive planning during these major transitions.
Ultimately, though, the key point is simply that advisors need to be aware of the changing stages that client relationships will go through over time, so they can take advantage of the various opportunities they have to deepen the relationships they have with their clients (which do, in fact, vary by stage). And the best way to make that happen is by having processes and workflows in place to ensure a consistent level of service… because if advisors can’t even handle the basics smoothly, it creates doubt in the mind of the client, while those advisors who can deliver reliably on the fundamentals help assure clients that they can know what to expect… and will trust that their advisor is taking care of them!